Every school still has one or two people that carry everything to and from work every day on that external disc they bought four or five years ago - I know of one colleague who has more than ten year's material on there, and another that lost everything when the drive failed and they had no backup. The ban comes from a security review where these devices were identified as one of our highest risks because:
- From a data protection point of view, we know people know not to put any kind of personal or confidential data onto one, but there is always the risk of human error.
- These drives fail, and not many people are organised enough to back up their drive every day. Even if they don't have a mechanical failure, they get lost or damaged so easily.
- There are many, many better ways to make sure you can get your stuff when you need it - and they are free and simple for our staff.
So here is a short video setting out how to make that step to say farewell to that hard drive or pen drive. Don't wait until 2018, act now!
If you're the kind of person that really does not want to mess around with all this "uploading and downloading in the cloud" nonsense there is good news at hand.... Google FireStream is coming to all PCs across our Trust in the next few days and creates for you a new drive - G: of course, that allows you to treat that storage in the cloud just like you would any other thing you plug into your computer.
* I rely on the "teacher who carries everything to school on their hard drive they bought in 2010" as a rich vein of humour for presentations and training sessions and will now need to think of a new joke and visual gag.