Saturday, 2 September 2017

Operations Team Training: Google Drive and Meetings


We met with our new Operations Team members yesterday as part of the switchover to shared services across our academy network. Operations staff are now working in a situation where they want to collaborate more closely across schools and make the very best use of the technology available to us in dret.cloud to get better work done more easily. 

Perhaps unsurprisingly we focused on appear.in for working across the miles more easily and the many tools in Google Drive that will help such as document and folder sharing, revision history and assigning tasks and notes within comments.

Rather than rewrite everything said, I thought this blog post from Yasmin last term would be a useful set of tips and ideas to share as a follow up:
The process of holding a meeting can become very long-winded, from organising the agenda to writing up the meeting minutes and distributing, and then the process after whereby everyone starts to feedback and share the outcome for the actions they were set. You can end up having multiple email chains, attachments saved in emails which you have to go back and locate, and it’s usually the host that has to keep track of everything that’s going on.
Using Google Drive and Docs for meetings can make the whole process much simpler - from creating the agenda to finishing the assigned tasks. It means that everyone that is part of the meeting can make their contributions simply at a time that suits them, without having to go through another person to add the agenda item to the document, or having to email everyone that was at the meeting with a copy of their work, which can get lost easily.
The following short video takes you through the workflow of how to make the process of holding a meeting quicker and much more effective for everyone involved, by using Google Drive and Docs to collaborate on documents and creating a shared space to collate and share work.

Click the image above to view the video

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